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Office Manager

Start Date: Immediate

Hours: 40 hours p/w, Full Time

Contact type: permanent

Location: Pinner, London

The Company

The Wisteria Group is made up of Wisteria Limited a firm of Chartered Tax Advisers and Wisteria Audit Ltd a firm of Chartered Accountants and registered auditors based in North West London.  We provide a wide range of services to businesses and individuals, mainly either in the London area or international businesses operating in the UK.  The firm has been well established trading for 18 years and has approximately 20 staff and has seen significant year on year growth.

The successful candidate will be solely responsible for ensuring the smooth running of the office. The firm prides itself on having a modern forward looking approach and is seeking to recruit an individual who shares the same positive outlook. 

The Role

  • The successful candidate will take immediate responsibility for the day to day running of the office and will be solely responsible for ensuring all support functions are provided to the company and Directors.
  • Duties include but are not limited to:
    • Greeting clients and taking calls
    • Maintaining the company’s numerous data base systems and records
    • Dealing with post and cheques
    • Raising invoices for clients
    • Providing support to the credit control team
    • Issuing contracts to new clients
    • Managing all supplier relationships
    • Organising the maintenance of the Company’s property
    • Producing reports on Company and individual performance
    • Taking the lead on ad-hoc projects such as the implementation of new systems and providing support to the directors as required.
  • You will be using a range of practice management, workflow management and accounting software. Prior experience with this software is not essential.
  • You will be expected to liaise with managers and partners frequently.
  • You will be required to greet clients and liaise with them on a regular basis alongside other members of the team and maintain the high-quality service that Wisteria provides to its clients.
  • You will be expected to manage and maintain all areas of Health & Safety, Fire Safety, GDPR & Data Protection. 

Skills

Essential

  • Qualifications
    • Minimum Grade B in GCSE Mathematics and English Language (or equivalent).
  • Experience
    • Previous experience working in an administrative role with at least 3 years’ experience.

Desirable

  • Good teamwork and communication skills.
  • Adaptability and flexibility to meet the Director’s needs.
  • Good organisational and problem-solving skills.
  • Prior experience working in an accountancy or professional services firm.
  • Experience using Excel for producing reports.

Personal

  • The successful candidate will be expected to communicate with clients directly, so excellent spoken and written English skills are a requirement.
  • A professional, enthusiastic and responsible approach are required, as well as being able to demonstrate the ability to work independently.
  • Candidates will be required to demonstrate an understanding of office functions and requirements.
  • A methodical and organised approach is key. 

Benefits

  • Flexible Working Hours.
  • Annual Discretionary Bonus.
  • Company Pension Scheme.
  • Employee Referral Scheme.
  • Extensive Learning & Development Opportunities.

Apply today

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